Gather the photos
Ask one family member to collect original files in a single folder. Choose 20–30 images across different parts of the person’s life. Include clear portraits, people they cared about and unposed moments. Scan prints carefully and keep the originals safe.
Choose the order
Chronological order is a helpful starting point. EXIF dates can help, but scanned images often record the scanning date. Review each photograph and move it manually where needed. A sequence built around family, work and interests is another approach.
Pick the music
Choose a recording that feels right for the person and that you have permission to include in a video. Owning a streaming subscription does not automatically grant those rights. Silence is fine if music will be played separately.
Decide the length
Multiply the number of photographs by the seconds each will appear, then allow for opening and closing cards. Thirty photographs at six seconds each is about three minutes, before cards. Coordinate the final length with the officiant and leave space for the rest of the service.
Add a title and closing card
Use their preferred name on the opening card. Keep the closing message short enough to read comfortably. Check spelling and dates with another relative, and avoid including sensitive information you do not want shared.
Export and check it on the venue screen
Save the final MP4 before arriving. Test it on the actual playback device and screen, including the sound level and the first and last frames. Bring a second copy on another device or USB drive. Do not depend on venue Wi-Fi.